Herlufsholm’s personal data protection policy and cookie information

Herlufsholm Skole and Gods strives to make your experience on our website as interactive, relevant and user friendly as possible.  We do that by, among other things, using cookies or similar technologies that store information about your visit to our website.

What is a cookie?

A cookie is a small text file that is stored on your browser in order to recognize your computer on subsequent visits.  No personal information is stored in our cookies, and they cannot carry viruses. Cookies may, for instance, be used to show if you have visited our website before and to identify which parts of our website you are likely to be most interested in.

In most browsers you can change the settings for the kind of cookies that can be stored on your computer. 
Read more here:  http://minecookies.org/cookiehandtering/

What does Herlufsholm use cookies for?

We use cookies on our website to enhance your visit.  We use what is called third-party cookies because we track and analyze your visit through tools such as Google Analytics and Facebook Business Manager.  For this purpose we use non-personal information since the only aim is to track the digital footprint you leave when you move around on the site.

Personal information

In connection with your activity on our website, it is possible for you to submit personal information on contact forms and/or application forms.  We never collect personal data except when you have given us this information yourself by typing it and sending it to our website or in case you have filled out a special form of consent at one of our events. This information is used to answer your inquiry, send you information about Herlufsholm or establish you as an applicant to the school.

Guidelines for management of your personal information

When you use a contact form to make an inquiry, sign up for events (such as open house), purchase birthday party kits, dorm blankets, etc., you submit your name and contact information.  We collect this information in order to be able to process your inquiry, and your personal data will only be shared with the people at Herlufsholm who are relevant to the answer.

If you use our application form to apply for admission, ask for financial support, submit health information and declaration of consent, you need to know that we treat this information as sensitive personal data. When you submit this information, it is sent directly to the staff in charge of admittance, and the information is deleted from our website server right away.  Our admission officers will process your information according to its intended purpose.  If you apply to be a student, your information will be shared with our school management in charge of interviews and admissions.  If you submit attachments, declarations of consent and health information, such information will be saved while the child is enrolled as a student at Herlufsholm.

Protection of your personal information

According to the Act on Processing of Personal Data, your personal information must be stored securely and confidentially.  We save your personal information on computers with limited access that are located in controlled facilities, and our safety procedures are under constant review in order to ensure that our customer data is handled responsibly with constant focus on your rights as a user. However, we cannot guarantee 100 percent security for data transfers over the internet. This means that there may be a risk that others gain unauthorized access to information when data is sent and stored electronically.  In other words, you submit your personal information at your own risk.

Personal information will be deleted or anonymized on a continuous basis when the purpose for which it was collected has ended.  Personal data is saved until the inquiry has been answered and finalized - in case of website statistics, the information is saved for 50 months with the purpose of being able to compare with previous years.

The rapid development of the internet means that changes in our handling of personal information may become necessary.  We therefore reserve the right to update and change current guidelines for handling personal information.  If we do so, we will of course change the date of ‘last updated’ at the bottom of the page.

Your rights and acceptance

You agree to the above guidelines when you visit our website.

As a visitor and applicant you may retract your consent at any time, get information about the data we have on you, and ask us to correct or delete data. You do this by contacting our IT manager Pierre Damgaard Rømer by phone 55 75 35 52 or by mail at pdr@herlufsholm.dk.

More information regarding personal data can be found at the Danish Data Protection Agency.

 

Last updated on May 16, 2018